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Transfering files securely

The ‘Transfer Box’ app (Catalog > Add-ons > Transfer Box) enables to securely share sensitive data between users of the licence.

The Transfer Box can be used to either upload files (e.g., files containing sensitive data you want to share securely) or download files (e.g., exports that you decided to transfer on your Transfer Box).

Uploading files​

As said previously, the transfer box allows you to upload files that you want to share with other users of your licence in a secured way.

In order to do that, you have to go to the ‘Transfer Box’ app (Catalog > Add-ons > Transfer Box) and then click on “Upload a file”.

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You will have to choose the following information:

  • The name of the file
  • The file you want to upload
  • The number of days before the file is deleted from the transfer box
  • The entity linked to the file (this means that users who do not have access to this entity will not see the file)

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The file you upload cannot be larger than 100 MB and will have to have one of the following extensions: .xls, .xlsx, .txt, .csv, .json, .zip, .png, .jpg, .gif and .pdf.

Once your file is uploaded, you will see it in your transfer box with the status “Malware detection in progress”, which means that Actito makes sure there are no malware in the file you just uploaded. The status will change to “Malware free file” if the file is malware free. Once the status has changed you will be able to download it.

Downloading files​

You will be able to download files from the transfer box. These files can either be files that were uploaded by other users of the licence or exports that were transferred on the transfer box.

This means that, if at the final step of the creation of an export, you chose to transfer the export on the transfer box, you’ll be able to download it from the ‘Transfer Box’ app.

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You will not be able to download a file until the malware detection check is finished.

Deleting files​

You also have the possibility to delete files from the transfer box, if needed.

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If you delete a file, this one will be deleted for all users, not only for your user.